Who would not want to have a successful event – not only in terms of its proceedings but also in terms of safety? This gives you a good image from your key stakeholders: employees and clients. In fact, success in terms of safety may include securing an event insurance in the Philippines for your scheduled activities.
If you’re having second thoughts on what nature of event is it applicable to, it is for all types of events. It includes but isn’t limited to anniversaries, product/service launches, christmas parties, and the like. It is an all-around type of security. The benefit of availing an event insurance, you can anticipate your expenses if something occurs unexpectedly.
While your events may be insured, your events management team may also consider the following techniques to minimize hassle of reporting incidents.
Take Note Murphy’s Law
The Murphy’s Law states that things may not occur accordingly when something is at stake. Sometimes, countless rehearsals prior to the event proper can still result in miniscule imperfections on the big day. Knowing this law, your event organizers can conduct a focus-group discussion, identify the mishaps, and anticipate the worst case scenarios. Provide solutions in case these truly take place on the day.
No Two Events Fall On The Same Day
This ensures that there is no conflict of interest. Besides, employees may need to choose which event to attend if two events take place on the same day. More so, if it’s at the same time. To avoid this scenario, announce to employees a prospect date for your event as early as possible to reserve it.
Anticipate Your Speaker To Back Out On The Last Minute
When your speaker does this, you may ask them to send a representative who can deliver his or her material. If none, look for a replacement. You also have to notify your guests, employees, and management about the speaker who backed out.
Conduct Head Count And R.S.V.P.
This ensures that you can have an estimate of your food, drinks, seats,and even your venue. As much as possible, you want the venue to be filled with guests. Also, a well-attended event is a positive feedback for you and your company.
Allocate A Certain Budget
Monitor your expenses for each event. Provide an estimation of your costs beforehand, so you know if you will increase or decrease your expenses. Otherwise, you may be unsure that your budget is insufficient to shoulder the costs. Also, you need to submit a financial report to the management after the event.
Now that you have learned these ways to prevent troubles, you may want to re-evaluate your processes on event management. As cliche as it may seem, it’s definitely better safe than sorry.