Part of being a good events planner is knowing when to make the right calls. It also means that one should stay far away from bad decisions, as it may cause the whole shindig to break down. While it’s good to read up on helpful tips to make your event a success, it’s also best for both beginners and veterans to learn about the event habits that they must avoid at all cost. Otherwise, that just spells disaster for everyone involved.
Here are some bad event planning habits you need to steer clear of.
Not being prepared for anything
One of the best things you can do before any party or celebration is to assume the worst. Not to say that you should be on edge or pessimistic all the time, but definitely expect things to go wrong. To not have any back-up plans for anything that might happen such as a lack of staff, inadequate transportation, delays, and more is basically just tempting fate. You should always prepare contingencies in case any unfortunate circumstance befalls on your event. And if it does go awry, have an event insurance in the Philippines so you’re still covered financially.
Saying yes to everything
Because the goal is to always impress the client, you might try to be a yes man in order to get the job done. At the end of the day, though, this just isn’t a wise decision. Some demands for an event may be difficult or even impossible due to budget concerns, time constraints, or just simple practicality. Learn how to say no, but also offer alternatives to appease them. That way, you don’t break your back trying to meet such demands.
Giving up before things even start
On the other side of the spectrum, you also shouldn’t say no all the time. Otherwise, this just leaves a negative impression on your clientele that you can’t accomplish anything. Check to see if something they want is doable before saying no. Sometimes you may not realize that a request they have can actually be done until you’ve actually done it. Make it work whenever you can.
Stretching yourself too thin
No man is an island, and that is especially apparent in an industry as stressful as events planning. You may be the main planner, but don’t do everything yourself. You have assistants and suppliers for a reason. Maximize their skills and let them handle certain things while you focus on your own tasks. Check up on them from time to time, but you have to trust their expertise to ensure they will get the job done.
Failing to document important details
As mentioned earlier, lots of things can change in the weeks or even days leading up to the event. It’s critical that you keep track of any changes and adjustments made. Doing this can benefit you for a number of reasons, including being aware if budget has to be altered, if extra charges have to be made, or if there was a request that was not fulfilled as agreed upon. Even during the pre-planning stage, document it properly so you have a reference when it boils down to the post-event reports.
Not communicating or being transparent
Things not going as planned is part of the daily grind of being an events planner. It may be impossible to foresee or prevent everything, but all of it can fall apart if you don’t communicate. Always let your team of suppliers know what’s going to happen so that the roll out is smooth. And if there are any setbacks, it is the responsible thing to inform everyone including your client if necessary. Hiding certain details may blow up in your face come the actual event, and you might just end up with an unsatisfied customer and even angry suppliers afterwards.
Take note of this checklist as tips on how NOT to be a good event planner. By avoiding these pitfalls and following industry standards, you’ll be able to deliver great services to your clients despite all the odds. This in turn can lead to lots of positive feedback, which can generate more business and exposure to your events planning company.